Intermediary responsibilities
and timeline
The role of an IMEX intermediary is vital in ensuring qualified hosted buyers attend the show. Nobody knows your clients like you do, so we rely on you to qualify your hosted buyer group. You’ll be assigned a dedicated IMEX Relationship Manager to guide you every step of the way.
Intermediary timeline and key dates
- Download the timeline to view your key actions
- Pin or bookmark this page
- Mark the dates in your calendar
*Check back for the timeline in 2026
About your responsibilities and options
Responsibilities
Key information
Intermediary options
Apply to be an intermediary
Hosted buyer qualifying criteria
All hosted buyers must:
- Be responsible for researching, organizing, influencing or making budgetary decisions for international events (outside their home country)
- Have three confirmed or planned events taking place in the next three years
- Be coming to the show with buying power
- Be at the show for the duration of their hosted buyer program
- Book meetings with exhibitors using our online meetings system
Your invitation email
Include any experiences that you’re treating your clients to, such as fam trips, breakfasts, dinners or other activities. Include your program dates and tell your clients what is covered by us (flights, accommodations and airport/hotel/Mandalay Bay transfers).
Use our sample invitation template as a guide - check back in 2026.
Your hosted buyer invitation code
Sign in to your IMEX account to retrieve your hosted buyer invitation code. Forward the code to your clients. They'll need to sign into their IMEX account (or create one if they have never been to IMEX) and register using their invitation code.
If you'd like to invite clients that may not meet our qualifying criteria, contact us and we'll review them with you on a case-by-case basis.
