Hosted buyer guides and help
Travel reimbursements explained
Find out what we'll reimburse hosted buyers for, including reimbursement limits, what's not covered, submitting your travel reimbursement claim and payment.
Travel, transfers, accommodations and visas
Details on flights, accommodations, extras, shuttle bus transfers and visas for hosted buyers.
Make your own travel arrangements to IMEX America and we'll reimburse the cost of a round-trip flight to and from Las Vegas. Your travel reimbursement limit is based on your home airport
Book your flights as soon as you’ve been accepted onto our hosted buyer program to get the best prices. Book your flights to meet the terms and commitments of our hosted buyer program. We do not book travel on your behalf.
Our itinerary feature makes the travel reimbursement claim process simple. It allows us to see your travel plans throughout your trip to IMEX America. Amend your itinerary by requesting extra hosted nights, adding fam trip nights, or nights you’re paying for (you need to book these yourself). You can also remove any nights you’ve added if your plans change. Even if you’re not submitting a travel reimbursement claim, we need you to complete your itinerary and submit your travel details so we can book your transfers and your accommodations.
*Important: This does not apply to hosted buyers on the IMEX individual long-haul program. We do not cover their travel costs.
Travel reimbursement limit table
Itinerary and travel reimbursement guide
Essential reimbursement information
Flying to IMEX Las Vegas
Why do you need my travel plans before or after IMEX?
Submitting your travel reimbursement claim
Enjoy free travel and accommodations on our hosted buyer program. (Excludes hosted buyers based outside North America who register direct on our individual hosted buyer program, who receive free accommodations only.)
Before you make any travel arrangements read the information below. As an IMEX hosted buyer, you need to meet our terms and commitments, including attending the show for the duration of your program and arriving at the show by 10am each day.
Essential travel, hotel and visa information
Flying to America
Arrival in Las Vegas and shuttle bus transfers
Driving to IMEX America
Hotel accommodations
Hotel FAQs
Changes to your accommodations
Extras
Attending Smart Monday
Departure from Las Vegas
Visas
Review your terms and commitments if you'd like to attend IMEX as a hosted buyer.
Program and attendance dates
Commitment to attend
Program inclusions
Program exclusions
Travel terms and conditions
Reimbursement terms and conditions
Hotel terms and conditions
Our legal terms