Help guides and webinars
Itinerary and travel reimbursement guide
- Download the guide to view your key steps
- Pin or bookmark this page
- Follow the steps
Check back later for the 2026 guide.
Watch our video guides to help you make the most of IMEX America
Itinerary and travel reimbursement guide
Watch the full video or jump directly to the information you need
Meetings guide
Book the meetings that matter using our online meeting system. Explore new destinations, hear about the latest products and services, and make powerful connections.
View our video guide to understand:
- Your show dashboard
- Accessing your schedule
- Adding blocks in your schedule
- Checking your group appointments
- Making/ canceling and re-scheduling individual meetings
- Messaging
- Viewing the attendee list
What we ask in return
- As a hosted buyer you commit to booking six to eight 30-minute meetings per day with our exhibitors, through our show platform
- These should be mainly one-to-one meetings but can include group appointments and booth presentations
- We also ask that you don’t leave the show early but stay for each full day of your hosted buyer program
- We regularly check that hosted buyers are booking and attending meetings (on average hosted buyers book 16-plus meetings per show)
Activate the play button on the video to explore your hosted buyer commitments.
Check back to join our 2026 webinars
Or watch our recordings on demand above.